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School district of gilmanton
SCHOOL DISTRICT OF GILMANTON
Board of Education Meeting Minutes
Regular Meeting of August 20, 2013
Meeting called to order at 5:15 p.m. by Board President Marty Hallock. Present: Marty Hallock, Tim Urness, Tammi
Olson, and Glen Denk. Absent: Daren Bauer, Bruce Severson, and Kory Rud. Visitors Present: Beth Kraft from the
Mondovi Herald News. Teachers/Staff Present: Penny Stephens. Students Present: None.
The Pledge of Allegiance was stated by all persons in attendance. Community Communications
No community communications presented at this meeting. Approval of Consent Agenda
There were no items to consider under agenda item IV.E. - Other. Tim Urness made the motion to approve the rest of
the Consent Agenda items. Tammi Olson seconded the motion. Motion carried 3-0. Monthly vouchers in the amount of
$91,125.71 were approved. Open and Closed Minutes from the June 12, 2013, and Open Minutes from the July 15,
2013 meetings were approved. The Special Education Teacher Contract with Kayla Thompson was approved. The JV
Volleyball Coaching Contract for one year with Kayla Thompson was approved. Action Agenda Items
Final Budget Transfers 2012-13
The budget revenue transfers from Fund 10 to Fund 27 for $86,906.04, from Fund 10 to Fund 50 for $14,572.66, and
from Fund 10 to Fund 38 for $157,868.00; and a transfer of $2,050.00 from Fund 10 Function 490000 to Function
410000 was approved with a motion from Tim Urness, seconded by Tammi Olson. Motion carried 3-0. The Board also
reviewed the transfers between functions in Fund 10 that were approved at the July 15, 2013 meeting. New Business
Heating LP Bids 2013-14
A spreadsheet was presented with the bids received for the LP products. The board reviewed the bids proposed. Tim
Urness made the motion to approve the lowest bid with all disclosed costs included to provide the District with LP gas
for the 2013-2014 school year to Countryside Cooperative. Tammi Olson seconded the motion. Motion carried 3-0.
Note: Copy of bid spreadsheet attached as part of minutes.
Dairy Product Bids 2013-14
Tammi Olson made the motion to approve the bid from Dean Foods to provide the District with dairy products. Tim
Urness seconded the motion. Motion carried 3-0. Dean Foods was the only bidder for the contract. Discussion followed
for future options. Note: Copy of bid spreadsheet attached as part of minutes.
66.0301 Contract with Mondovi Tim Urness made the motion to approve the 66.0301 Contract with Mondovi for the Special Education Director for the 2013-14 fiscal year. Tammi Olson seconded the motion. Motion carried 3-0. Bank Fundraising Program This item was tabled until the September Board meeting. Student Handbook Update for 2013-14 The Student Handbook wording for the first paragraph of the Electronic or Wireless Communication Devices (WCD) has been reworded as follows: Student use or possession of beepers, pagers, or personal telephones will be allowed for school work during school hours (1st hour through 10th hour). Teachers will have the discretion if a WCD can be used in their classroom; but the principal may override a teacher’s discretion. During class periods, WCD may not be used for personal use. WCD can be used for personal use between class periods and during lunch. Students violating this policy shall be disciplined in accordance with established procedures. The wording was approved with a motion from Tim Urness seconded by Tammi Olson. Motion carried 3-0. Seal a Smile Program Martin Hallock made the motion to continue with the program provided by Buffalo County. Tim Urness seconded the motion. Motion carried 3-0. 2013-14 Budget Plans – Proposals After a brief discussion of items to be considered for the 2013-14 Budget the item was tabled for a future meeting. Bus Driver Position This item was moved to Closed Session. Visitor’s Accident at School Mr. Denk updated the Board regarding the current status of the claim. No action was taken. Tentative Annual Meeting Agenda The October 28, 2013, Annual Meeting Agenda was presented by Mr. Denk. The Board had no additions or corrections. Tim Urness made the motion to approve the Agenda and Tammi Olson seconded the motion. Motion carried 3-0. Other Student insurance was discussed. The Board approved the student insurance with Student Assurance Services Inc. with a motion by Tammi Olson and seconded by Tim Urness. Motion carried 3-0. Countryside Cooperative is looking for ways to help local school districts by helping to fund projects. Mr. Denk and Mr. Rud will look into a list of projects to submit to Countryside.
Informational Items/Other Reports
Current enrollment data was reviewed and discussed.
Long Term Substitute Teacher - Math
As of this time the position remains unfilled.
Mr. Denk updated the Board on the bus inspection. No major areas of concern were noted.
Title I Plans 2013-14
Mr. Denk updated the Board on current instructional training, tools, and staffing.
Staff Safety Training
Indianhead Insurance, through EMC Insurance and TRICOR Insurance will provide training and services through Safe
Schools. The District will use the services to train and compile staff training records.
No items to discuss.
2012-13 Revenues, Expenditures, and Ending Fund Balances
Mr. Denk presented and reviewed the 2012-13 revenues, expenditures, and ending fund balances.
2013-15 Wisconsin Budget Implications for District
Mr. Denk updated the Board on the Wisconsin Budget’s impact on the District.
WASB Fall Regional Meeting
The WASB Fall Regional Meeting will be held on Monday, October 16, 2013 at the Pines Restaurant. 6:00 p.m.
registration, 6:30 p.m. meal, and 7:30 p.m. until 9:00 p.m. meeting.
Race to the Top Application
CESA #10 is working on an application for the Race to the Top grant.
Staff T.B. Tests All staff members will have the TB test performed during inservice Tuesday, August 27th, 2013 and results will be checked during the inservice day Thursday, August 29th, 2013. It is a state law that we have the examination and tests completed at District cost. Other Brief review of letters issued to Parents regarding outstanding negative Lunch Balances. Tim Urness made the motion and Tammi Olson seconded the motion to adjourn the open session to closed session at 6:37 p.m. Motion carried by roll call vote 3-0. Tim Urness made the motion and Tammi Olson seconded the motion to convene in open session at 7:31 p.m. Motion carried by roll call vote 3-0. Tim Urness made the motion to adjourn the meeting at 7:32 p.m. Tammi Olson seconded the motion.Motion carried 3-0 The next regular board meeting will be on Wednesday, September 18, 2013 at 5:15 p.m. The October regular board meeting will be on Monday, October 28, 2013 at 5:15 p.m.
__________________________________ Tammi Olson, Clerk
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